Décor and entertainment

When engaging artists or performers for an ASU event, you must complete some forms and determine if your speaker needs to have insurance before you book them. Visit Speakers, Artists Performers agreement for more information on the process.

If you have a performer(s), determine if your performer will require any equipment such as green room, certain breaks, table, chair, or any other specific equipment for the performance and order what is needed. Make sure the performer knows your expectations, where and when to perform, breaks, where to warm up, dress code, information on VIP guests and food and beverages they can partake off.

When performers arrive, meet them and go over agenda and appropriate things to refresh his/her memory.

Themes

You can make an event more exiting and fun by having a theme to follow. You can use the theme in anything from the invitation to the décor, linen and the food. You can also combine ideas such as having one idea for the reception and another one for the dinner. It is also fun to combine several different ideas, such as having each buffet table or each room if you have multiple a different theme. Following are some ideas on themes:

Colors
Black and White, Blue, Green, Golden, Red

Eras
Eighteen Hundreds, Future, Renaissance, Sixties, Thirties, Twenties, Western

City, Country, Location
Asia, Little Italy, Mexico, New York, Paris, Rome, Russia

Movies/TV
American Idol, Harry Potter, Hollywood or Awards, James Bond, Star Wars

Concept
Casino Night, Jungle, Luau, Mardi Gras, Nautical, Patriotic (red, white and blue), Safari

Sports
Sparky, Cheerleader, Spirit, Football, Golf, NASCAR

Décor

Décor can be anything from a poster and a banner to elaborate floral arrangements to stage sets. When selecting the room keep in mind how much décor it needs, if any, and what time you can access the room to setup. This is important to make a setup schedule for your décor provider. Check on power needs for your provider and make sure that the room can accommodate.

The Engineering Dean’s Office has a wide selection of event decor and equipment that is available to borrow throughout ASU. Visit the Engineering Events Inventory website to review the program policy and inventory catalog.

ASU spirit

Add ASU spirit to your next event by including Sparky, Spirit Squad, Marching Band, Basketball Bands, Colorguard, Percussion, Dixie Devils or Twirlers.

Want the FSE Sparky at your next event? Submit an appearance request! Contact Christina Muth with questions.

FSE Sparky not available? Request Sparky appearance from ASU Athletics

Entertainment

The music department has a list of preferred bands that play for a good price, contact them to request student performers. You can also find some entertainment ideas on the vendor list as well as though entertainment companies. After you hire the band, instruct the members on the attire appropriate for the event. Let them know if it is appropriate for them to help themselves to the food or the beverages. Provide the band leader with an itinerary, including a setup time, and discuss break times and length. Keep a cell phone number for your band contact along with all other vendors’ numbers for the day of the event.

Amplified events

For an outside event be aware of regulations regarding amplified music, it may be used Weekdays from 11:30 a.m. – 1 p.m., 5 p.m. – 10 p.m. and Saturday from 8 a.m. – 10 p.m. No amplification is permitted on Sundays. For more information contact the Event and Meeting Services office at 480-965-3406 or by e-mail.