Event planning guide
Planning an event? Most require special planning and permissions, and we are here to help. Fill out the event registration form to get started!
- The event is open to the public, outdoors, in a non-event space, or more than 100 guests are expected.
- Food or alcohol will be served.
- Media will be present or programming includes controversial topics which may draw media and protestor attendance; security may be needed
- Event set-up includes tents/canopies, platforms/stages, inflatables, rides, barricades or fencing.
- The event includes safety concerns, such as hazardous materials, fireworks/pyrotechnics, electric generators or cooking (including food trucks)
- Event invitees include VIPs, elected officials, donors, anyone who travels with a security detail, or dignitaries. For questions about VIPs, please contact ASU Office of Special Events, Carol Amaya Andrade.
Take advantage of our event-planning resources!
Things to consider
- Type of event – Meeting, reception, visit to the school, student recruitment, etc.
- Purpose of the event – New student welcome, alumni/donor relationship building, annual report presentation, fundraising, etc.
- Number of attendees expected – Directly affects budget and room size. Allow for room to grow; assume the number will change.
- Budget – Know your budget prior to planning. Calculate a comprehensive estimate before making concrete plans, and plan to need money for miscellaneous items or additional attendees.