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Engineering | Event Planning Guide

Event Planning Guide

Event Registration Form

If you are doing any of the following at your event you need to fill out the Event Registration Form:

  • More than 100 guests are expected.
  • The event is open to the general public.
  • The event will be outdoors, in a lab space, or an area that is not designed or intended for the function.
  • Food will be served.
  • Alcohol will be served.
  • Media will be present.
  • Event set-up includes:
    • Tents
    • Canopies
    • Stages
    • Platforms
    • Inflatables
    • Carnival Rides
    • Barricades or Fencing
  • The event includes safety concerns, such as:
    • Hazardous Materials
    • Fireworks/Pyrotechnics
    • Electrical Generators
    • Cooking (including Food Trucks)
    • Other safety concerns
  • The event programming includes controversial topics (media might cover it, protesters might attend, security may be needed)
  • VIPs, elected officials, donors, anyone who travels with a security detail, or dignitaries will be invited to the event.



Kristin Olafs
special events manager,
Ira A. Fulton Schools of Engineering