Conference planning

Borrow your event décor!

The Fulton Engineering Dean’s office events team has linens and décor items available for loan to others in Engineering.

Engineering Events Inventory

This guide is to assist Fulton Schools faculty and staff plan and execute conferences. Let’s get started!

Use the links below or in the menu on the left to navigate through the conference planning topics.

Determine who is the conference “owner”

Ways include: Determining which organization is accepting the liability and financial risk of the conference?
That entity would then be responsible for signing major contracts for the conference hotel, venue, etc.

See the Conference Planning Flow Chart (Excel).

Getting Started

Create a committee, Goal, Agenda/Schedule, Finances and sponsors, Select dates and ASU Special Events registration


Speakers, Registration (online), Poster session and Trade show or exhibits


Location, Hotel, Audiovisual (AV), Signage, Equipment, Other on-site details, Moving to the conference site and Security


Market the conference, Website, Reaching the target audience, Other ways to reach people, Utilize technology, Event collateral and promotional items