- The Memorial Union
- Student Pavilion
- Old Main
- University Club
- Meeting Rooms Around Campus
- Grady Gammage Auditorium
- McCord Hall
- Athletic Sites
- Sun Devil Fitness Center
- Outdoor Space on Campus
- Other Locations
The Memorial Union (MU)
The MU is a great choice for meetings and small special events. Rooms can accommodate any size meeting or event from 10-400 attendees. All rooms are mediated with audio/visual equipment for your event if necessary. Contact Event and Meeting Services at 480-965-3406 for details. Rooms can be reserved complimentary if you are not charging fee for your event or if atleast 50% or more of the attendees are affiliated with ASU, other educational institutions including K-12 sponsored visits. If you fail to cancel a reservation by the deadline on your contract or you make last minute changes to setup, you will be billed a small fee.
If you are hosting your event at the MU, you must use their caterer, ASU Catering 480-965-6508, for food and/or beverage service. The only exception to the rule is if you would like to order a pizza, which can be ordered through Domino’s Pizza at 480-968-5555 (903 S. Rural Road location only). See map of MU and list of meeting rooms. For more information: www.asu.edu/studentaffairs/mu/
The Student Pavilion event space can accommodate a variety of events including musical shows, comedy acts, lecturers and student productions. Reservations for the Student Pavilion may be reserved by officers of a currently registered student organization for events that serve current ASU students or a combination of current ASU students and students currently enrolled in another higher education institution.
The space included:
- Ballroom ABC – Capacity: 1200 guests, can be broken into three different spaces.
- Lobby area – Capacity over 100 guests, perfect for pre-function or reception
- Ocotillo (reserved in conjunction with A Ballroom only), Capacity: 12
- Mariposa (reserved in conjunction with A Ballroom only), Capacity: 8
- Cholla – Capacity: 20
Old Main is the oldest building at Arizona State University. Included in the rental fee are tables and chairs, limited selection of audio equipment, a screen, and a stage (only for Carson). You will need to rent tablecloths yourself or the ASU Catering can help you with that also. Rooms available include:
Refsnes Conference Room – seats 6 people, rental fee $75.00. Dotts Conference Room – seats 12 people, rental fee $75.00. Crown Conference Room – seats 12 people, rental fee $75.00. Basha Library – seats 50 people, rental fee $250.00. Tooker Board Room – seats 30 people, rental fee $200.00. Carson Ballroom – seats 220 people, rental fee $400.00. Outside Area Alumni Lawn – free of charge.
You might have to pay a non refundable deposit when reserving a room in Old Main. The Carson Ballroom is ideal for formal dinner events. All food and beverages must be provided by, ASU Catering at Old Main 480-965-1766. Also available in the Carson Ballroom is a grand piano, which may be played with the approval of the Events and Building Coordinator. All music must end by 11:30 PM. For reservations only can be completed at Old Main Reservation. For more information: 480-965-ALUM or 1-800-ALUMNUS or Old Main Website.
The University Club is a private membership organization comprised of current and retired faculty, staff and alumni. “The U Club” provides a relaxed atmosphere for informal meetings or gatherings at the restaurant for lunch, Monday through Friday from 11:00 a.m. – 3:00 p.m. For restaurant reservations call 480-965-0700.
Atlasta Catering is in charge of the University Club and is the only caterer allowed to serve there. The University Club has several rooms available for special events. For reservations of catered events contact Event Coordinator, 480-965-2505,
Rooms available are:
Heritage Room – seated capacity 88, reception capacity 120.
Traditions Room – seated capacity 44, reception capacity 60.
Thoren – seated capacity 30, reception capacity 50.
Bistro – seated capacity 54, reception capacity 70.
Patio – seated capacity 40, reception capacity 60.
Gazebo Lawn by Piper House is also booked by University Club
Note, This is a private club and one of the attendees has to be a member of the University Club in order for you to be able to host a complimentary function there. If you don’t have a member attending the event a facility rental fee will be charged. Bistro is only available for evening or weekend events as it is open for lunch for member. For more information: http://cfo.asu.edu/uclub
Meeting Rooms Around Campus
You can reserve meeting space in different buildings on campus using Microsoft Outlook. On your Outlook calendar, double-click the day you would like to hold the event. Under the scheduling tab, choose the option to “add others” from your address book. Buildings are listed as: m.room.[building code].[room #]. Double-click the room you would like to reserve and send your request. You should receive a confirmation e-mail. If you don’t receive a confirmation you can’t assume that you have room event if it looked available. Make sure you contact the department in the building to verify that your reservation is on record. The department in each building/floor is usually in charge of the rooms and they will be able to answer any additional questions you may have.
The listed rooms may also include additional information such as the capacity of the room. Keep in mind that sometimes the rooms can accommodate the number of people listed, but don’t actually have the same number of seats. Make sure you check out the room before your event to ensure that it has everything you need.
Grady Gammage Auditorium
Gammage has limited availability outside of the performance schedules, so contact them early- this availability may very likely dictate your event date. Gammage is in the process of being renovated and they are adding an elevator making it better accessible. The promenade patio offers beautiful setting for an outside event.
There is a substantial rental fee associated with renting Gammage in order to cover staffing, security, equipment, etc. To reserve Gammage, contact Betsy Callahan. For more information about Gammage Auditorium
Sun Devil Stadium, Desert Financial Arena, Sun Devil Club Plaza, Packard Stadium, Skyboxes
If you are holding an athletic event contact stadium management at 480-965-3933 or Krystina Mallon
if you are holding a non-athletic event in the Stadium contact Troy Sterner.
If you are holding a non-athletic event in Desert Financial Arena contact Betsy Callahan
Anyone holding events at an Intercollegiate Athletics (ICA) facility has to use Sodexho Sports and Leisure catering for any food and/or beverage. For more information or menu options please call 480-965-4215 or e-mail.
Sun Devil Fitness Center (SDFC)
Outdoor Space on Campus
(Hayden Lawn, Cady Mall, Orange Mall, Tyler Mall, Palm Walk and Student Services Lawn)
These outdoor spaces can be ideal setting for larger events.. Keep in mind that weather and temperatures can affect the success of your event. Make sure you have a rainy/hot day backup plan (tent or another location where you can move your event inside). Contact Event and Meeting Services for details at 480-965-3406 or reserve these outdoor spaces by filling out Outdoor Event Request Form at least two weeks prior to your event. See a map of available locations.
- Business College Patio
Business Dean’s Office
- Biodesign Auditorium
- College Avenue Commence Patio and meeting space on 3-5th floors
- College Avenue Commence Devils Oasis meeting room and Pitchfork and Cork Restaurant
- College Avenue Auditorium (holds 185)
- Dixie Gammage Courtyard (“Secret Garden”)
Herberger Institute for Design and the Arts
- ECG, all Patio’s, E-Spaces and Student Center
Book through outlook by sending a meeting notice to the following locations.
Engineering Student Center, Capacity 50 people, 15 tables and 60 chairs, projector, no screen
ECG 101 (Impact Lab, Gen Lab), 40 people, projector and monitors, microphone
ECG 105 (Small Space next to Gen Lab) 6 people, conference table, conference telephone
ECG 114 (Meeting Room Gen Lab) 24 people, 2 projectors and drop down screens, microphone
ECG 133 (Meeting Room Student Center), Capacity 12 people, Conference table, projector
ECG 140 (eSpace classroom), capacity 40 people, 2 projectors and drop down screens, microphone
ECG 141 (eSpace classroom), capacity 40 people, 2 projectors and drop down screens, microphone
ECG 142 (Conference room), capacity 12 people, no AV equipment
ECF 120 (eSpace classroom), capacity 40 people, 2 projectors and drop down screens, microphone
ECF 122 (eSpace classroom), capacity 40 people, 2 projectors and drop down screens, microphone
TKRHD 101 (eSpace workshop), capacity 40 people, 2 projectors and drop down screens, microphone
TKRHD 102 (eSpace classroom), capacity 40 people, 2 projectors and drop down screens, microphone
South Patio (between ECF and ECG), Open area for 150 people, 15 round café tables with 60 chairs, no AV equipment
West Patio (Between Palm Walk and Generator Labs), Open area for 50 people, no equipment
North Patio (Between Tyler Mall and Generator Labs), Open area for 50 people, no equipment
- Evelyn Smith Music Theatre, Katzin Concert Hall, Organ Hall and Recital Hall
- Fulton Center
Conference room 2nd Floor
Jennifer Gladwell or Rachelle Maxwell
480-965-4995 or 480-965-8972
- Fulton Center
Lincoln Conference Room 6440
Reserve through this form
- Gazebo Lawn (by Piper House)
- Palo Verde Lawn (PV Beach) and Sahuaro Lawn
- Parking Lots
Parking and Transit Services
- Residential Hall Lounges/Lawns/Commons
Hall Front Desk
- Student Recreation Complex – Activity Spaces
Student Recreation Complex
- Student Services Building – Indoor Amphitheater & Rooftop Patio
To request Fill out this form
- Student Services Lawn
Event and Meeting Services