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The Memorial Union (MU)

The MU is a great choice for meetings and small special events. Rooms can accommodate any size meeting or event from 10-400 attendees. All rooms are mediated with audio/visual equipment for your event if necessary.

Rooms can be reserved complimentary if you are not charging fee for your event or if at least 50% or more of the attendees are affiliated with ASU, other educational institutions including K-12 sponsored visits.  If you fail to cancel a reservation by the deadline on your contract or you make last minute changes to setup, you will be billed a small fee.

See map of MU and list of meeting rooms. For more information: www.asu.edu/studentaffairs/mu/ 

Reserve rooms through this Mazevo.  If you do not have an account click the “Request Account” button at the top of the screen to request one.
For more information contact Event and Meeting Services by email  or 480-965-3406.

If you are hosting your event at the MU, you must use ASU Catering 480-965-6508, for food and/or beverage service. The only exception to the rule is if you would like to order a pizza, which can be ordered through Domino’s Pizza at 480-968-5555 (903 S. Rural Road location only).

For day-of event/on-site assistance, please contact an on-duty Building Manager at 480-965-8426.

The Student Pavilion event space can accommodate a variety of events including musical shows, comedy acts, lecturers and student productions. Reservations for the Student Pavilion may be reserved by officers of a currently registered student organization for events that serve current ASU students or a combination of current ASU students and students currently enrolled in another higher education institution.

The space included:

  • Ballroom ABC – Capacity: 1200 guests, can be broken into three different spaces.
  • Lobby area – Capacity over 100 guests, perfect for pre-function or reception
  • Ocotillo (reserved in conjunction with A Ballroom only), Capacity: 12
  • Mariposa (reserved in conjunction with A Ballroom only), Capacity: 8
  • Cholla – Capacity: 20

Reserve rooms through this Mazevo.  If you do not have an account click the “Request Account” button at the top of the screen to request one.  For more information contact Event and Meeting Services by email  or 480-965-3406.
More information on reservations.

Information on Reservation Guidelines

Old Main

Old Main is the oldest building at Arizona State University. Included in the rental fee are tables and chairs, limited selection of audio equipment, a screen, and a stage (only for Carson). You will need to rent tablecloths yourself or ASU Catering can help you with that also. Rooms available include:

Refsnes Conference Room – accommodates 4 people, rental fee $75.00.
Dotts Conference Room – accommodates 12 people, rental fee $75.00.
Crown Conference Room – accommodates 12 people, rental fee $75.00.
Tooker Board Room – accommodates 30 people, rental fee $250.00.
Basha Library – accommodates 50 people, rental fee $300.00.
Carson Ballroom – accommodates 220 people, rental fee $600.00.

Alumni Lawn Outside – accommodates 1000 people, rental fee $1000.
Rental fee does not include furnishings/AV/lighting.
Clients are responsible for the following:

  • Renting and coordinating delivery of all rental items.
  • All rental items must be picked-up by rental company at the end of the night; Old Main does not provide storage.
  • All set-up, take-down and clean-up of the space.
  • Renting tents to go over all food items.

You might have to pay a non refundable deposit when reserving a room in Old Main.  The Carson Ballroom is ideal for formal dinner events. All food and beverages must be provided by, ASU Catering at Old Main 480-965-1766. Also available in the Carson Ballroom is a grand piano, which may be played with the approval of the Events and Building Coordinator. All music must end by 10:00 PM. For reservations only can be completed at Old Main Reservation. For more information: 480-965-ALUM or 1-800-ALUMNUS or Old Main Website.

Parking: The closest parking is available at the Fulton Center Garage and is $4.00 per hour, per vehicle. Reservations are required, please contact [email protected] for assistance. You will need to decide if you’re paying for parking or if your guests are on their own.

University Club

The University Club is in the historic building originally known as the Science Hall on Arizona State University’s Tempe campus. A perfect choice for formal or informal occasions, the University Club provides a quiet and sophisticated place for speeches, presentations, banquets, or any other gathering. A combination of rooms can be booked to accommodate larger groups or to move your party from one seating or dining configuration to another.
 
For more information: http://cfo.asu.edu/uclub

Spaces Include

  • The Bistro and Patio
  • The Club Room
  • Heritage Room – holds up to 60 guests at round tables or 80 guests in theater-style seating or reception style.
  • Traditions Room – holds up to 40 guests at round tables or 60 guests in theater-style seating
  • Thoren Room – holds up to 24 guests at round tables or 40 with theater-style seating

Catering

Atlasta Catering, the club’s exclusive caterer, can cater your event around the clock. For inquiries or to book all inclusive, upscale catering for your event, visit their website, email or call 480-965-8693.

Meeting Rooms Around Campus

You can reserve meeting space in different buildings on campus using Microsoft Outlook. On your Outlook calendar, double-click the day you would like to hold the event. Under the scheduling tab, choose the option to “add others” from your address book. Buildings are listed as: m.room.[building code].[room #]. Double-click the room you would like to reserve and send your request. You should receive a confirmation e-mail. If you don’t receive a confirmation you can’t assume that you have room event if it looked available.  Make sure you contact the department in the building to verify that your reservation is on record. The department in each building/floor is usually in charge of the rooms and they will be able to answer any additional questions you may have. The listed rooms may also include additional information such as the capacity of the room. Keep in mind that sometimes the rooms can accommodate the number of people listed, but don’t actually have the same number of seats. Make sure you check out the room before your event to ensure that it has everything you need.

ASU Gammage

ASU Gammage Auditorium has limited availability outside of the performance schedules, so contact them early as their availability may very likely dictate your event date.  The promenade patio offers beautiful setting for an outside event.

There is a substantial rental fee associated with renting ASU Gammage in order to cover staffing, security, equipment, etc.  To reserve ASU Gammage, email  ASU Gammage at [email protected]. Read more information about ASU Gammage.

365 Community Union/Athletic Sites

ASU’s 365 Community Union is an events center and entertainment district, With eight different venues on Arizona State University’s Tempe campus.

Reserve space at 365 community Union website.  For more information email 365 Community Union.

Sodexho Sports and Leisure catering has exclusive rights to serve food and/or beverage in the union. For more information or menu options please call 480-965-4215 or e-mail.

Below is a list of the different venues at the 365 Community Union

  • Sun Devil Stadium
  • Coca Cola Sun Deck
  • San Tan Ford Club
  • Upper East Sideline Club
  • Coach’s Club
  • Legends’ Club
  • Hobbs Club
  • Desert Financial Arena
  • ASU Arboretum

Sun Devil Fitness Complex (SDFC)

This is ideal space for larger events, they have several larger gyms, small meeting rooms, multipurpose room indoor.  Outdoors they have several fields as well a deck area around the pool.  SDFC has limited equipment and you will most likely have to rent your own.  You are free to use whichever caterer/restaurant they want for food and beverage service as long as they are follow ASU Food Safety and Health measurements including making sure the company providing food is in good standing with the Maricopa County Restaurant Ratings.  Make reservations online or call 480-965-8902.

Academic and Student Affairs has considerable amount of space in Engineering building

Book through outlook by sending a meeting notice to the below locations, contact through phone 480-965-8587

Engineering Student Center
Capacity 50 people
15 tables and 60 chairs
projector, no screen

Honeywell Innovation Lab (ECG 101)
Capacity 40 people,
projector and monitors, microphone

ECG 105 (Small Space next to Honeywell Innovation Lab)
Capacity 6 people
conference table, conference telephone

ECG 114 (Meeting Room Honeywell Innovation Lab)
Capacity 24 people
2 projectors and drop down screens, microphone

ECG 133 (Meeting Room Student Center)
Capacity 12 people
Conference table, projector

ECG 140 (eSpace classroom)
Capacity 40 people
2 projectors and drop down screens, microphone

ECG 141 (eSpace classroom)
Capacity 40 people
2 projectors and drop down screens, microphone

ECG 142 (Conference room)
Capacity 12 people
No AV equipment

ECF 120 (eSpace classroom)
Capacity 40 people
2 projectors and drop down screens, microphone

ECF 122 (eSpace classroom)
Capacity 40 people
2 projectors and drop down screens, microphone

ECG South Patio (between ECF and ECG)
Open area for 150 people
15 round café tables with 60 chairs, no AV equipment

ECG West Patio (Between Palm Walk and Honeywell Innovation Labs)
Open area for 50 people
No equipment

ECG North Patio (Between Tyler Mall and Generator Labs)
Open area for 50 people
No equipment

TKRHD 101 (eSpace workshop),
Capacity 40 people
2 projectors and drop down screens, microphone

TKRHD 102 (eSpace classroom)
Capacity 40 people
2 projectors and drop down screens, microphone

 

Knowledge Enterprise has multiple event space locations including the once listed below.  See link for information on these locations

  • ASU Scottsdale Innovation Center – Skysong
  • Biodesign (A, B, C) – Tempe
  • Walton Center for Planetary Health
  • Health Futures Center at Mayo Clinic

Outdoor Space on Campus

Cady Mall, Orange Mall, Tyler Mall, Palm Walk and Student Services Lawn
Student Pavilion ouside section A,B,C, (can only be reserved by student organizations).

These outdoor spaces can be ideal setting for larger events.. Keep in mind that weather and temperatures can affect the success of your event. Make sure you have a rainy/hot day backup plan (tent or another location where you can move your event inside).

For more information on Outdoor event requests and tabling on the mall.  Contact Event and Meeting Services for details at 480-965-3406 or reserve these outdoor spaces by filling out Outdoor Event Request Form at least two weeks prior to your event.  See a map of available locations available to everyone at ASU as well as map of Student Pavilion outside section only available for student organizations.

Other Locations

ASU Art Museum
Contact
480-965-2787

Business College Patio
Business Dean’s Office
Danny Turano
480-727-6622

Biodesign Event space
Reservation Link
480-727-5596
Website

Ceramics Research Center at Brickyard
Contact
480-727-8170

Chandler Innovation Center (ACIC)
249 E. Chicago Street, Chandler, AZ 85225
DIY fabric shop, event, meeting and coworking space available.
Reservations

Classroom Scheduling and “outdoor rooms”
e-mail
480-965-6578

Danforth Chapel
Student Life
480-965-6547

Devils Oasis
660 South College Avenue
Tempe, AZ 85281
Reservation link
480-727-4545

Dixie Gammage Courtyard (“Secret Garden”)
Secret Garden

Fulton Center
Conference room 2nd Floor
Rachelle Maxwell or Jennifer Gladwell
480-965-8972

Fulton Center
Lincoln Conference Room 6440
Reserve through this form

Gazebo Lawn (by Piper House)
University Club
480-965-2505

ISTB4 – Request Link for the below 

  • The Marston Exploration Theater
  • Room 240 – Seats 78
  • Room 296 – Seat 42
  • Conference Room
  • First Floor Gallery
  • Second Floor Gallery
  • Third Floor Crater Carpet – capacity 80

ISTB7 Walton Center for Planetary Health Auditorium
Ruth Covington
480-965-2975

James Turrell ASU Skyspace on Biodesign Lawn
Dorinda Wilson

Palo Verde Lawn (PV Beach) and Sahuaro Lawn
Lisa Perez
480-727-1801

Parking Lots
Parking and Transit Services
480-965-6209

Paul C. Helmick Center (HLMK, formally CAVC) Patio and meeting space on 3-5th floors
Jessica Batista

Paul C. Helmick Center (HLMK, formally CAVC) Auditorium (holds 185)
Reservation Request Form
(480) 965-2628
http://visit.asu.edu/

Piper Writers House
Reservation Form
480-727-7848
Evan Senat

Residential Hall Lounges/Lawns/Commons
Lisa Perez
480-965-4419

School of Music, Dance and Theatre
Venue Locations
Contact for Music Building Locations
Contact for Dance and Theatre Locations

Student Services Building – Indoor Amphitheater
To request Fill out this form
480-965-8136